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MGTS7610 Management Communication (S1, 2025)
Assessment task 1: Business writing portfolio
1. How much does this task contribute to my
final grade
This task is worth 40% of your final grade:
Email + Critical Reflection = 12%
Letter + Critical Reflection = 13%
Media release + Critical Reflection
= 15%
2. When is this task due
This task is due by 4pm (Brisbane time)
on Wednesday, 2 April 2025.
Late submissions will receive a 10%
penalty per day (or part day).
IT problems are NOT an acceptable
reason for submitting work late.
To avoid late penalties, don’t wait until
the last minute to submit your work.
Your work will not be graded if it is
more than 7 days late.
3. How do I submit this assignment
Go to the MGTS7610 Blackboard site
and click “Assessment” in the left‐hand
menu.
Go to the folder for “Assessment 1 –
Business Writing Mini-Portfolio”.
Inside this folder, you will find a Turnitin
submission link – Click “View/Complete”.
Follow these instructions to upload your
assignment.
Check it has been uploaded correctly
and download your digital receipt.
4. What should I do if I am sick and can’t
submit the assignment on time
You may be able to get an “extension”
(that is, a later due date) if you are sick
or have another acceptable reason.
To obtain an extension, you MUST
o apply online before the due date,
and
o provide the necessary
documentation.
The UQ Business School Examinations
Team is responsible for all extensions.
Do NOT ask course staff for an
extension.
5. Can I use AI for this assignment
You MAY use AI when preparing this
assignment, including:
o ChatGPT and other generative AI
tools
o Grammarly and other online
grammar checkers
o DEEPL and other translation tools.
You MUST
a) declare your use / non-use of AI
on the assignment cover sheet.
b) submit a full transcript (e.g.,
screenshots) of ALL your
interactions with AI.
Hyperlinks to the online tools
you used are NOT sufficient.
Summaries of your AI
interactions are NOT sufficient.
c) discuss your use/non-use of AI
in your Critical Reflection.
If you don’t do (a) – (c) above, the
maximum grade you can earn for this
assignment is 4/7.
Course staff will NOT chase up
missing AI-documentation.
Failure to document your AI use may
constitute student misconduct under
UQ’s Student Code of Conduct.
MGTS7610 Business Writing Portfolio Assignment Guide 2
6. What do I have to do
Imagine you are the Communications Director
for a (fictional) not-for-profit organisation
HealthyMeals that promotes a healthy eating.
Your job is to communicate on behalf of the
Executive Director of HealthyMeals, in
response to three separate situations. [see
sections #7 – #9 below for more detail]
Then, you need to use the MGTS7610 Online
Learning Modules to explain and reflect
critically on your own writing (describing and
evaluating your writing choices). [see section
#10 below for more detail]
Do NOT change the assignment question.
Submissions that don’t follow these
instructions will not be graded.
Do NOT copy wording directly from the
Assignment Instructions or other sources.
Acknowledge ALL of your information
sources in a single “Reference List” at the
end of your submission.
7. All staff email – approximately one page
Write an email to all HealthyMeals
employees (copy in the CEO separately),
advising them that all senior managers and
staff are required to complete new
Indigenous Awareness training.
Senior managers must complete a 2-
hour “Break the Bias Program.”
All other staff must complete a 4 hour
“Beyond Diversity” program.
You can find more information about both
programs on this website.
NOTES:
Follow the business email format outlined
in Shirley Taylor’s 2012 Model Business
Letters, Emails and other Business
Documents.
Use these email addresses:
o for all managers and staff:
allstaff@healthymeals.com.au
o for the CEO: ceo@healthy.com.au
You may invent any other necessary
information, including the dates, times
and locations of both training programs.
8. Letter – approximately one page
On behalf of your CEO, write a formal
complaint letter to the CEO of one of your
supplier companies, Office Printing Solutions
(OPS).
OPS provides printing hardware and support
services to HealthyMeals. However, the
quality and reliability of OPS’s support
services has declined in recent months.
You can find information about managing
relationships with suppliers here.
NOTES:
Follow the business letter format outlined
in Shirley Taylor’s 2012 Model Business
Letters, Emails and other Business
Documents.
o Summarise the background to your
company’s complaint.
o Politely propose a fair and mutually
agreeable solution.
o Maintain a positive relationship
between HealthyMeals and OPS.
Use the assignment due date as the date
of your letter.
Use these contact details for the two
CEOs:
Ms Simone Bradshaw
Chief Executive Officer
HealthyMeals
45 Edwards Street
Brisbane QLD 4000
ceo@healthymeals.com.au
Mr Omar Shetlani
Chief Executive
Officer
Office Printing
Solutions
63 Elizabeth Street
Brisbane QLD 4000
ceo@olp.com.au
You may invent any other necessary
information.
MGTS7610 Business Writing Portfolio Assignment Guide 3
9. Media release – approximately one page
HealthyMeals is collaborating six Australian
universities to provide a new healthy eating
support service for international students.
You need to prepare a “new product” media
release that could be published (without
alteration) on the HealthyMeals website,
university websites, and by mainstream
Australian newspapers.
NOTES:
Follow the Media Release format taught
in Week 4.
Your media release should NOT sound
like an advertisement.
Include at least one quotation from the
HealthyMeals CEO, expressing
excitement about the partnership with
Australian universities AND/OR
describing the new support service.
Include at least one quotation from the
University of Queensland Vice
Chancellor, Professor Deborah Terry,
explaining why she is happy to be part of
this collaboration.
You may invent any other necessary
information.
10. Critical Reflection – approximately one
page for each reflection
To become an effective communicator, you
need to think critically about your own writing
and understand how your audience is likely
to react to it. Small details – such as the
order in which you present information and
which verbs you choose – can make a lot of
difference.
This part of the assessment task asks you to
think critically about the Email, Letter and
Media Release you have written and to
explain the writing choices you made when
preparing them.
NOTES:
Use the course OLMs to explain your
writing techniques / decisions.
Do NOT discuss the content of your
Email, Letter and Media Release.
Focus on your use of specific
linguistic features.
Use / adapt the structure outlined in
the “Critical Reflection Writing Guide”
available on Blackboard in the Week 5
OLM.
Do NOT use bullet points. Use what you
have learned about sentence structure
and clear writing (Week 3) to write in
complete sentences and paragraphs.
Use the first-person pronoun (“I”) with
active verbs, e.g.,
— I began my email with … because…
— I wanted my audience to … So, I
chose the words ….
— As explained in the Week 7 Online
Learning Module, I …
— I used the online Merriam-Webster
dictionary to check the spelling of …
The advantages of this tool are…
The disadvantages are …
— I altered the media release generated
by ChatGPT by … because …
11. What do I need to include in this
assignment
Your assignment MUST include the
following items, in this order:
1) MGTS7610 A1 cover sheet [available on
Blackboard]. Please indicate if you used
AI and sign the cover sheet.
2) Email
3) Critical Reflection on your Email
4) Letter
5) Critical reflection on your Letter
6) Media release
7) Critical Reflection on your Media Release
8) Reference List – include ALL of the
sources you used when preparing the
above documents.
MGTS7610 Business Writing Portfolio Assignment Guide 4
9) AI transcript – if you used any form of AI,
you MUST include a full transcript
showing ALL of your interactions with AI.
12. How should I format this assignment
Your assignment MUST be submitted
as a single pdf file.
o The most recent file submitted before
the deadline will be graded.
o If you submit a WORD (or similar)
document, the formatting may be
messed up during the submission
process and you may lose marks.
Follow this style guide when
formatting your Email, Letter, Media
Release and Critical Reflection:
o Each Item (#7 – #10) should be
approximately one page.
o The Reference List and AI-transcript
can be any length.
o Start a new page for each item (using
a page break is ideal)
o Use “normal” margins (“normal” is the
default for all new documents in
Microsoft Word)
o Use 11pt Calibri font
o Use the following line-spacing:
Letter & Reference List: single
line-spacing
Email, Media Release &
Critical Reflections: use 1.5
line-spacing.
o Insert clear spacing between
paragraphs.
o Format the Reference List using APA
7
th style.
13. How will this task be graded
The Grading Rubric is included at the
end of this document.
14. Where can I find answers to my other
questions about this task
Participating in every tutorial is the best
way to prepare for assessment tasks.
Ask your tutor questions during class.
Search the Ed Discussion Board for
answers to Frequently Asked Questions
(FAQs).
If your question hasn’t already been
answered, post it to the Ed Discussion
Board. Use a clear and descriptive
subject line to help your classmates find
answers to their own questions.
Do NOT submit assignment-related
questions by email. Use the Ed
Discussion Board, so that other
students can see the answer and
benefit from it.
MGTS7610 Business Writing Portfolio Assignment Guid